Executive Assistant

About this company:


Scarborough Jobmatch are currently recruiting for an experienced and commercially-focussed Executive Assistant to support our global Chief Marketing Officer and his internationally-based team of 26. The role will manage and coordinate all of the administrative activities that ensure the team can work efficiently.


The role requires a proactive, forward thinking individual who can coordinate multiple diaries, assist with projects and coordinate the required administration and documentation for sales meetings and events with minimal support. Experience of supporting global senior teams with remote contact will be a distinct advantage. As the team is internationally based, the successful candidate must be prepared to work outside normal UK office hours. Some international travel may be required.

Role / Responsibilities:



  • Coordinate the full schedule and manage incoming/outgoing communication for the Chief Marketing Officer
  • Support and prioritise the Chief Marketing Officer’s workload
  • Handle departmental organisation of contracts, statements of work and other documentation
  • Documentation and administration control
  • Coordinate and take minutes during conferences and teleconferences
  • Organise and project manage the annual Sales & Marketing team strategy conference
  • Organise travel and administer itinerary and relevant documentation
  • Lead on projects when required
  • Review administration process and ensure consistency and efficiency
  • Work closely and professionally with international team and internal departments
  • Conference organization and planning (external and worldwide)
  • Administer customer update(s) through Salesforce and Basecamp where applicable
  • Administer internal agronomy and R&D processes



Essential / Desirable experience required:


  • Strong organisational and communication skills coupled with a team-focused attitude is essential
  • Previous experience working at a similar level
  • Strong IT and documentation skills particularly with the Microsoft suite. Knowledge of Salesforce would be an advantage
  • Must be forward thinking, proactive and able to work independently
  • Ability to take the lead on projects and implement within tight deadlines
  • Ability to coordinate the full administration facility for a fast-paced sales environment
  • Works with initiative and can champion a strong team ethic
  • Experience of working in a commercial background would be useful







This is not a complete statement of duties and may be amended in light of changing needs of the organisation, after consultation with the post holder.


To apply for this position in the first instance send your CV to Scarborough Jobmatch by email scarborough@jobmatchuk.com and include the title of the position you wish to apply for. 


If you do not hear from us within 14 days of applying for this vacancy, please assume you have been unsuccessful on this occasion.







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